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Artist Data | My Art Collection - Art Collection / Art Management Software - Support - FAQ

If the Artist Information changes for an artist, how do I update all of the records that share the same artist information at once?

Answer: In this version we have a feature that looks up the first record that exists for an artist and pulls that artist data into the next artist record you create. Thus if the first artist record is not the latest it will pull older data into the new record. The first record is defined by the first record in your Art List for that artist at that time.

When you have a group of records that have the same artist and you need to edit the artist data for all records you will want to perform the following.

  1. Do a find for the artist that you want to change/edit the artist data. (Enter the find mode, type the name of the artist in the artist field and click the “continue” button.)
  2. When the list of records are displayed go to the first record in the list and go to the artist section if not already there.
  3. Edit the artist data for the artist in the first record.
  4. Put your curser in the “Artist” field and and go to Records/Relookup Contents.
  5. You will be asked if you want to replace all data in the records you are viewing.
  6. Click OK.

You can do this for the artist, sales history, and the appraisal/authentication section. As all of the information in these sections looks up data based on the name of the person assigned to that section.