My Art Collection 2.0 FAQ




    |   Art Collection Management Software for Mac, Windows, and iOS

How do I upgrade from My Art Collection 2.0 to My Art Collection 3.0?


  • Launch My Art Collection 2.0
  • Go to File/ Save a Copy As and save a copy of the MyArt.MA2 file to your desktop.

Importing to Version 3.0

  • Install My Art Collection 3.0  
  • Launch My Art Collection 3.0
  • Go to File/Import from My Art Collection 2.0/3.0
  • When prompted locate the file MyArt.MA2 on your desktop.
  • You data will be converted.
  • The data will be imported.
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How do I move My Art Collection 3.0 to a new computer?

On the OLD computer.

  • Launch the My Art Collection 3.0 on your old machine.
  • Go to File/ Save a Copy As and save a copy of the MyArt.fmp12 file to your desktop and save it as MyArt_TodaysDate.fmp12.
  • Move the file from your OLD computer to your NEW computer. 

Once on the NEW computer:

  • Install My Art Collection 3.0
  • Download the MyArt_TodaysDate.fmp12 to the new computer.
  • Launch My Art Collection 3.0
  • Go to File/Import from My Art Collection 2.0/3.0
  • Locate the the MyArt_TodaysDate.fmp12 on the new computer
  • The data will be imported.
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How do I batch load my images at once?

Answer: Creating multiple records automatically is easy to do and makes the inventory process much faster.  To create multiple records automatically…

1. Take one digital picture for each of your pieces of art and place them in a folder on your hard drive. (It is highly recommended that you resize the images to 400x600 before importing.) You can add other pictures such as details later on if needed.

2. Go to the "File" drop down at the top of your screen and choose the "Batch Import a Folder of Images..." option
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3. A message box will appear asking you if you are sure that you want to import all images from a folder.

4. Click the "Ok" button.

5. A message box will appear asking you locate the folder of images.

6. Click the "Ok" button.

7. Locate the folder in the file browser menu.

Your images will be imported and a new record will be automatically created for each picture you took and the name of the picture will be placed in the item field.
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How do I resize my images using iPhoto?

Answer: Resizing your images is easy with iPhoto.

1. Import your images from your camera to iPhoto.
2. From your library, select which photo(s) you want to resize. If you want to resize a group of photos you can do so by selecting multiple photos at one time or selecting all in an Album.
3. From the “File” menu at the top of your screen, select “Export.” Make sure the new window is on the “File Export” tab.
4. Choose the format for exporting the file. Select “JPG” from the drop-down menu.
5. Beneath the Format drop-down menu, on the left side, are the size options. Select “Scale images no larger than:”
6. Change the pixel width to 600 or height to 400 depending on how you would like your photo to be resized.
7. Click “Export." Select the title and destination for the resized photo(s). Click “OK."
8. Once they are exported use those photos to import to My Art Collection.



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How do I print a report?

Answer: Select the "Report" Button located to the upper right of the "Art List " or "Art Detail" layouts.


Once in the "Report" layout choose a report to run by selecting it's "Run Report" button. Choose the option for the report that best fits your needs.


A message will appear. " To print, choose the "Print" option from the "File' menu above...."


Choose "OK"


The report will appear.


To edit your page set up go to the "File" menu located at the top left of your screen and choose "Page Setup" from the drop down. From there choose from the options your printer allows you. If not already the default, choose 8.5X11 for the page size and set the orientation to vertical.


Then choose from the same "File" menu and select the "Print" option

.NOTE: If you are printing a list of multiple items but only one is printing, you will need to look for an option while in the "Print" dialog that allows you to choose from either "Records Being Browsed" or "Current Record". Choose "Records Being Browsed".
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How do I delete a record?

Answer: To be safe it is best to make a back up your data file in case of an accident. To do so simply choose the "Save a Copy As" option under the "File" menu located at the top left of your screen. Save the file as "MyArt-Back Up" in a folder on your hard drive or other storage devise in case something happens to your working file.



To delete a record.

1. Go to the record you wish to delete by clicking on it's line in the Art List or going to it's Art Detail view.

2. Next select the "Records" drop down located at the top of your screen. Once in that menu choose the "Delete Record" option.

3. Select "Yes" when asked if you are sure you want to permanently delete this record.
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How do I do a custom sort?

Answer: To do a custom sort by any field, choose the "Records" drop down from top menu bar and select"Sort". An interface will appear that allows you to choose the fields and setting to sort by. Make your selecting and select the "Sort" button.
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How do I import an Excel file to this software?

Answer: To Import data from an Excel file...

1. Launch My Art Collection (full or trial) and choose the File/ Import Records/File option.

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2. Choose the file type to import.
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3. Choose your file.

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2. Use the field mapping feature to map your data to the available fields. Slide the fields on the right to match your data on the left. Note, if you don’t already have it, add the field title to the first line of your excel sheet. I.e. Arts Name, Medium etc.  Titles of the column help you map it to our available fields.

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4. Leave the default setting of "Add New Record" in the "Import Action" section as is.
5. Click the Import Button.
6. An "Import Options" Dialog Box will appear. Leave all options unchecked and Click OK.


Note: If doing this on the My Art Collection Trail, your data will be delete on closing. Test the product fully while open then once finished, close the program.
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Can I edit the Currency of the application?

Answer: Yes. To do so go to settings Pasted Graphic 1
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How many art records will the software hold?

Answer: This depends on if you will include images or not and how you choose to include the images. If you do not include images you should be able to hold millions of art records. If you include images at a low resolution (72dpi) then you should be able to hold 10 to 20 thousand art records. If you include images but choose to save only a reference to the image (it is an option when importing images) you will be able to hold again millions of records.
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If the Artist Information changes for an artist, how do I update all of the records that share the same artist information at once?

Answer: If you have art records with the same artist and you change a field and want all records to update, then use the Sync Artist Data feature to update all the records at once. Note the Sync artist Data button will only appear if you have 2 or more records with the same artist name.
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Adding One New Record at a Time

Adding One New Record at a Time
When you first begin using My Art Collection 3.0 you will want to create new records for your collection. There are two ways of doing this.
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Step 1: Add a New Record
Creating a new record is easy to do. From either the List or Detail layouts click the "New Record" button to create a new record. Pasted Graphic
Step 2: Enter Item Details for the Overview Tab
Enter the items detail by either choosing from a dropdown list or typing the information into the fields provided.
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Step 3: Import a Picture
To add photos of an item:

1. Click the thumbnail image on the left or click the tab for the picture number to select which picture you'd like to import.

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2. Then click the "Import" button to import an image file or select the "Paste" button to paste an image that is on your computers clipboard.

3. Repeat this for up to 6 images. Add a description for each image in the space provided.
NOTE:

1. Must have QuickTime 6.0 or later. Download QuickTime Windows | Mac
Step 4: Enter Item Details for the Detail Tab
Enter the items detail by either choosing from a dropdown list or typing the information into the fields provided.




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