My Art Collection 3.0 FAQ




    |   Art Collection Management Software for Mac, Windows, and iOS

Manage multiple collections in My Art Collection 3.0 Professional

To manage multiple collections please do the following:Create a new Collection:1. Go to File/New and save a new collection file to your hard drive. Name it something unique so you know what it is. Opening a collection file:1. Go to File/Open and locate the collection file on your computer to open.NOTE: the program comes with a default collection file that will once every time you open the software.
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Managing Passwords in My Art Collection 3.0 Professional

All data files will open without the need of a password. To turn password protection on do the following:1. Go to File/Change Password2. In the Old Password field type: "admin"3. In the New Password field type your NEW password. 4. Confirm your New Password.5. Click OKYour file will now require a password to access the data. NOTE: Once you reset your password we can not help you get into
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How do I upgrade from My Art Collection 2.0 to My Art Collection 3.0?

Launch My Art Collection 2.0Go to File/ Save a Copy As and save a copy of the MyArt.MA2 file to your desktop. Importing to Version 3.0Install My Art Collection 3.0  Launch My Art Collection 3.0Go to File/Import from My Art Collection 2.0/3.0When prompted locate the file MyArt.MA2 on your desktop. You data will be converted. The data will be imported.
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How do I move My Art Collection 3.0 to a new computer?

On the OLD computer. Launch the My Art Collection 3.0 on your old machine. Go to File/ Save a Copy As and save a copy of the MyArt.fmp12 file to your desktop and save it as MyArt_TodaysDate.fmp12 Move the file from your OLD computer to your NEW computer. Once on the NEW computer: Install My Art Collection 3.0 Download the MyArt_TodaysDate.fmp12 to the new computer. Launch My Art Collection 3.0 Go
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How do I copy My Art Collection Professional collection files to my iPhone, iPod touch, or iPad via FileMaker Go?

My Art Collection Professional now has the ability to work with your collection file on an iPhone, iPod touch, or iPad using the Free FileMaker Go 13 app. Please download the FileMaker Go 13 app on each iOS device before continuing.Transferring FilesImportant: When you transfer a file to your device, you are creating a copy of the original file. Data changes made on your device are not synchronized
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If the Artist Information changes for an artist, how do I update all of the records that share the same artist information at once?

Answer: If you have art records with the same artist and you change a field and want all records to update, then use the Sync Artist Data feature to update all the records at once. Note the Sync artist Data button will only appear if you have 2 or more records with the same artist name.
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How many art records will the software hold?

Answer: This depends on if you will include images or not and how you choose to include the images. If you do not include images you should be able to hold millions of art records. If you include images at a low resolution (72dpi) then you should be able to hold 10 to 20 thousand art records. If you include images but choose to save only a reference to the image (it is an option when importing images)
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Can I edit the Currency of the application?

Answer: Yes. To do so go to Settings 
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How do I import an Excel file to this software?

Answer: To Import data from an Excel file...1. Launch My Art Collection (full or trial) and choose the File/ Import Records/File option.2. Choose the file type to import. 3. Choose your file.4. Use the field mapping feature to map your data to the available fields. Slide the fields on the right to match your data on the left. Note, if you don’t already have it, add the field title to the first line
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How do I do a custom sort?

Answer: To do a custom sort by any field, choose the "Records" drop down from top menu bar and select"Sort". An interface will appear that allows you to choose the fields and setting to sort by. Make your selecting and select the "Sort" button.
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How do I delete a record?

Answer: To be safe it is best to make a back up your data file in case of an accident. To do so simply choose the "Save a Copy As" option under the "File" menu located at the top left of your screen. Save the file as "MyArt-Back Up" in a folder on your hard drive or other storage devise in case something happens to your working file.To delete a record. 1. Go to the record you wish to delete by clicking
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How do I print a report?

Answer: Select the "Report" Button located to the upper right of the "Art List " or "Art Detail" layouts.Once in the "Report" layout choose a report to run by selecting it's "Run Report" button. Choose the option for the report that best fits your needs.A message will appear. " To print, choose the "Print" option from the "File' menu above...." Choose "OK"The report will appear.To edit your page set
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How do I resize my images using iPhoto?

Answer: Resizing your images is easy with iPhoto.1. Import your images from your camera to iPhoto.2. From your library, select which photo(s) you want to resize. If you want to resize a group of photos you can do so by selecting multiple photos at one time or selecting all in an Album. 3. From the “File” menu at the top of your screen, select “Export.” Make sure the new window
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How do I batch load my images at once?

Answer: Creating multiple records automatically is easy to do and makes the inventory process much faster.  To create multiple records automatically…1. Take one digital picture for each of your pieces of art and place them in a folder on your hard drive. (It is highly recommended that you resize the images to 400x600 before importing.) You can add other pictures such as details later on
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